Visitor Management and Digital Signage for Education
Have full control of who enters your school or campus. Let students and staff enjoy a safe environment. Keep everyone informed through public displays.
Overview of Our Solutions for Educational Institutions
We provide a secure and efficient way for schools, colleges, and universities to handle different visit types and monitor who is onsite at any given time.
- School visitor check-in system
- Automated notifications to hosts
- Visitor tracking
Commonly used in lobbies, hallways, cafeterias, and student centers, our solution enables institutions to communicate timely and relevant information to the learning community.
- Digital bulletin boards
- Announcement and schedule displays
- Instant content updates
Help new students, visiting parents, staff guests, and vendors with directions and navigation in complex, large campuses or multi-building educational institutions.
- Interactive kiosks
- Digital maps and location search
- Accessibility features
The solution allows you to issue teacher, student, staff, and visitor badges for easier identification. It also helps control access to restricted areas via integrated devices.
- Role-based authorization
- Identity verification
- Integration with physical access control and other systems
Use the solution to show the status of all individuals on campus and account for everyone at a muster station/reunification site during an emergency evacuation in case of a fire, severe weather, or security threat.
- RFID tracking
- Real-time dashboards
- School visitor data reporting
Hardware Options from friendlyway and Our Partners
Our flexible visitor management software for education allows you to use any necessary hardware to build the right solution for your school or district.
Experience friendlyway’s secure visitor management solutions for the education sector in action.
Types of Educational Institutions Benefiting from Visitor Management Systems
Key Features and Capabilities of Our Solutions for Education
Visitor scheduling
Integration with student information system
Outlook integration
Personalized invitations for visitors
Customizable registration forms and questionnaires
Security compliance and verification
Acceptance of policies and guidelines
Document signing by the visitor
Digital check-in using ID/QR code from the invitation
Government ID-based and biometric visitor identification
Visit approval workflow, photo capturing, and visitor screening
Badge printing and access card dispensing
Video chat and visual AI assistant at a kiosk
Displaying/printing of a site map with directions
Guided visits from kiosk to destination
Emergency alert and evacuation route display
Integration with physical access control systems
Smart access provisioning
Real-time visitor location
Check-in at a reunification site for emergency events
Drag and drop content editor, code-free configuration
Third-party advertisement placement (DOOH)
Sensor-driven interactive display behavior
Proof of play reports
post-visit support
Check-out system upon leaving the facility
Post-visit surveys and reminders
Visit logs and student attendance reporting
AI assistant for visitor analytics
Advantages of Implementing friendlyway Visitor Management and Digital Signage
Steps to Implement Our Education Security Solutions
The experienced friendlyway team guides you through every phase.
We analyze your processes and design an approach that meets your specific needs.
We work with you to configure friendlyway Cloud Platform, utilizing off-the-shelf modules or adjusting them to align with your unique processes.
When using our devices (kiosks, badge printers, access control, etc.), our team ensures they are properly configured, tested, and integrated for smooth operation from day one.
Our dedicated specialists conduct detailed onboarding to help you gain proficiency in using each solution.
As your reliable partner, we provide continuous assistance so you can confidently leverage friendlyway solutions for everyday impact.
See Why 500+ Customers Love friendlyway
“The project for Munich’s City Government Service Center featured a large-scale deployment of over 290 friendlyway’s digital signage devices and several software modules of the cloud platform. friendlyway successfully implemented this custom hardware and software solution that optimized and transformed the Service Center’s ability to deliver modern, efficient digital visitor experiences to thousands of daily visitors.”
Why Choose friendlyway?
friendlyway combines 25+ years of domain expertise with the latest technologies to create best-in-class solutions
Our Success Stories
Contact Us
Please submit your question or request, and our team will contact you shortly.
Your Questions, Answered
A visitor management system for schools contributes to a safer and more secure school and campus environment through:
- Digital ID verification and screening against pre-approved lists, preventing entry for unauthorized or suspicious individuals;
- Real-time visitor alerts for staff, allowing for a quick response when a visitor’s credentials don’t match;
- Temporary visitor badges for schools with photo capturing, ensuring that visitors are easily identifiable on site;
- Education visitor tracking, providing a clear overview of who is on campus;
- Detailed visitor logs, supporting emergency evacuation, and audit trails for incident investigation.
A visitor management system eliminates long queues and manual paperwork, allowing visitors to quickly and smoothly check in using a self-service kiosk or pre-registration process.
A sleek digital interface, customized with the organization’s logo and colors, offers a strong, positive first impression and creates a professional and welcoming atmosphere.
In addition, with pre-registration, the system can capture important details in advance. It can greet visitors by name, offer specific instructions, or provide customized access when they arrive. This personal touch can make visitors feel valued and respected.
Contactless check-in via scanning a QR code or using mobile apps to complete registration can enhance convenience and safety. Real-time notifications to hosts upon guest arrival can speed up the meeting start time, reducing the awkwardness of waiting in a lobby.
Finally, the system’s multiple layers of security that create a safer environment onsite can also give visitors peace of mind.
Yes, visitor management systems like the one we have developed at friendlyway are specifically designed to help schools, colleges, and universities meet safety and security requirements. Our solution integrates with national and local databases to screen visitors against sex offender registries or conduct instant background checks.
The system automatically records every visitor’s name, purpose of visit, and check-in/check-out times, creating an accurate log that can be accessed later. Encrypted data storage and access controls help schools comply with record-keeping regulations and privacy laws, such as the Family Educational Rights and Privacy Act (FERPA).
In an emergency, the system provides an accurate, real-time list of who is on campus — critical for evacuation procedures and emergency planning. It ensures compliance with regulations like those enforced by the Occupational Safety and Health Administration (OSHA) for safety drills and emergency preparedness.
Absolutely! friendlyway Visitor Management can be integrated with various systems commonly found on campuses, including:
- A student information system
- Appointment booking software, e.g. Microsoft Outlook
- A physical access control system
- HR and payroll system
- A campus parking management system
These integrations create a seamless, unified platform that enhances security, streamlines operations, and improves visitor experiences.